Vestry Minutes

Vestry Minutes from August 13, 2018

Trinity Episcopal Church
Vestry Minutes
August 13, 2018
Vestry Members Present:
  • Katie Davidson, Tony Powell, Chris Kelley, Lisa Edwards, Christi Bailey, Barb Hollar, Christi Bailey, Brandon Gabbard, Nancy Grayson
Vestry Members Absent:
  • Thomas Workman, Matt Swendiman
Clergy Present:
  • Rev. Peter D’Angio, Rev. Justin Gabbard
Clergy Absent:
 
Opening Prayer:
  • Rev. Peter D’Angio
Call to Order:
  • Peter D’Angio
Sharing by Vestry Members:
Culture of Courtesy Covenant:

Culture of Courtesy Covenant distributed and read as a group

Adoption of Consent Agenda:
  • Motion: Brandon Gabbard
  • Motion carried
Adoption of Minutes: July 9th, 2018
  • Motion: Brandon Gabbard
  • Change to say Vestry Minutes not “Vestry Retreat Minutes”
  • Motion carried with changes
Old Business:
  • Dashboard review and discussion – will carry over to September
  • Progress report on Courtyard
    • Target for 2nd week of September completion
    • Financial standing is that we’re currently fully funded without any unforeseeable issues
New Business:
  • Report from Finance on the previous quarter
    • Everything is on track through quarter 2 – refer to financial documents
    • 8 new giving units through the first 6 months
  • Presentation from Jeff Knauer on his approach and proposal for a capital campaign
    • 17 years with Kirby Smith
    • Handout with proposal 
  • Discussion on offer of BoR Trustees
    • The Book of Remembrance is requesting to pre-pay a portion of the fiscal year 19 payment now
    • This would defer the trustees having to invest extra cash in various places vs. paying the allotment early
  • Budget planning timeline discussion
    • Reminder that the vestry will have a budget hearing, then a retreat, and then a final budget will be presented to the parish
    • Budget planning needs to start with Finance presenting us with a presentation in October for review
  • Vestry elections timeline review
    • 5 positions to fill 
    • Possible option to fill a youth Vestry member
    • Sunday November 4th is Vestry Speeches – November 11th is Vestry Election Meeting
  • Stewardship timeline review
    • October 28th is the Harvest Festival
  • Key upcoming events review 
    • Domain Weekend 30-2nd
    • Red Door Rally – September 9th    
  • Brandon Gabbard mentioned that he solicited a bid for the arch repair
    • This bid is for $15,000
    • Motion:  Chris Kelley moves to approve that Physical Resources can use <$16,000 to repair the arch, in keeping with our decision during the 2016 vestry retreat, that we fund these projects by using the line of credit.
    • 2nd – Lisa Edwards
    • Motion Carries
Commission Reports:
  • Associate’s rector’s report (Rev. Justin Gabbard)
  • Outreach (Robb Dorward)
  • Communications (Christi Bailey)
  • Finance (Gary Gabbard) 

Adjournment:

  • Moved: Chris Kelley
  • Motion carried

Next Meeting:

  • Special meeting on August 26th after the TED at 12:15
  • September 10th @ 6:30pm – regular vestry meeting
Respectfully submitted,
Katie Davidson
Clerk of the Vestry
 

Contact

Trinity Episcopal Church of Covington Kentucky
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Phone: 859-431-1786

Fax: 859-392-2361

Emergency Pastoral Care:
859-414-0990
 

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