Vestry Minutes - March 2022/May 2022
Trinity Episcopal Church
Vestry Minutes
March 14, 2022
Vestry Members Present:
Jean Brann, Joe Creaghead, Katie Davidson, Brandon Gabbard, Rebecca Gensler, Elise Hyder, Chris Kelley, Betty Mitchell, Matt Swendiman
Vestry Members Absent:
None
Clergy Present:
Rev. Peter D’Angio
Clergy Absent:
None
Guests:
None
Opening Prayer:
Rev. Peter D’Angio
Call to Order:
Rev. Peter D’Angio
Sharing by Vestry Members
Culture of Courtesy Covenant:
Culture of Courtesy Covenant agreed to as a group.
Adoption of Consent Agenda:
Rector’s report (Rev. Peter D’Angio)
January Outreach Report (Betty Mitchell)
February Outreach Report (Betty Mitchell)
Moved: Brandon Gabbard
Motion carried
Adoption of February 14, 2022 Minutes:
Moved: Rebecca Gensler
Discussion
o 2 spelling corrections
Motion carried
Hearing from Parish:
A letter from Hilda Weaver was presented to the vestry. Topics:
o Importance of an assistant rector – Rebecca Gensler will respond with details of Vestry’s high priority for getting an assistant as soon as possible and securing funds to do so.
o Trip hazard with uneven tiles outside of parlor – Brandon Gabbard will investigate possible solutions.
New Business:
Capital Campaign renewal (Rebecca Gensler)
Discussion:
o Possible structure:
§ Phase 1 - $750,000 which will include $500,000 raised by Trinity to secure a possible $250,000 as a matching grant from Partners for Sacred Spaces.
§ Phase 2 – undecided.
o Katie Davidson, Jean Brann, and Chris Kelly will act as a transitional committee to organize and reboot an official capital campaign committee.
o Rebecca Gensler will forward the grand application letter of intent to the Vestry.
Google Drive (Brandon Gabbard)
o Brandon Gabbard did a refresher presentation on the Trinity Episcopal Church Vestry Google drive folder.
Physical Resources (Brandon Gabbard)
o Roof repair update.
o Baptistery cross topper damaged in 2020 windstorm will be installed soon.
o Courtyard fountain to be opened by March 15, 2022.
Old Business:
Book of Remembrance ad hoc committee (Rebecca Gensler)
o No action yet.
o Vestry members will be Matt Swendiman and Rebecca Gensler.
o Two at large members still needed.
o Jean Brann and Chris Kelly will ask Peggy Johnson to consider two trustee members at next meeting.
April vestry meeting (Rev. Peter D’Angio)
o Due to Holy Week Rev. Peter D’Angio suggested moving the April Vestry meeting date.
o New date is April 18, 2022.
Commission Reports:
Rector’s report (Rev. Peter D’Angio) – consent agenda
Outreach (Betty Mitchell) – consent agenda
Family Ministry – (Elise Hyder) – no report
Nurture and Parish Growth (Katie Davidson) – no report
Financial Resources (Matt Swendiman) – update was emailed
Physical Resources (Joe Creaghead) – new business
Communications (Chris Kelley) – no report
Senior Warden (Rebecca Gensler) – no report
Junior Warden (Katie Davidson) – no report
ECW (Katie Davidson) - no report
Evangelism – no report
Adjournment:
Moved: Jean Brann
Motion carried
Next Meeting:
April 18, 2022, at 6:30 p.m.
May 5, 2022
Vestry Members Present:
Jean Brann, Joe Creaghead, Brandon Gabbard, Rebecca Gensler, Elise Hyder, Chris Kelley, Betty Mitchell, Matt Swendiman
Vestry Members Absent:
Katie Davidson
Clergy Present:
Rev. Peter D’Angio
Guests:
Janet Robinson
Opening Prayer:
Rev. Peter D’Angio
Call to Order:
Rev. Peter D’Angio
Sharing by Vestry Members:
Culture of Courtesy Covenant:
Culture of Courtesy Covenant agreed upon as a group.
Adoption of Consent Agenda:
Rector’s report (Rev. Peter D’Angio)
Outreach Budget (Betty Mitchell)
Family Ministry – (Elise Hyder)
Moved: Matt Swendiman
Motion carried
Adoption of March Minutes:
Postponed until June meeting
Hearing from Parish:
Letter from Gina Russ regarding the need for an assistant rector.
Discussion:
New Business:
Kitchen Management Procedures (Janet Robinson)
o Three certified kitchen supervisors currently. Three more in the works.
o Proposed kitchen use guidelines distributed for consideration.
o Discussion:
o Edits based on discussion will be made and another draft will be presented at a future meeting.
Missioner Funding Proposal (Rev. Peter D’Angio)
o Meg Koehl gave a presentation on first months as Community Evangelist.
o Video update from Mick Rineer on first months as Community Chaplain.
o Brandon Long gave a presentation on his first months as Digital Evangelist.
o Funding options for second half of 2022 and first half of 2023 presented.
o Options for funding in 2022 to be presented at next vestry meeting along with options for concrete plans for an associate rector in 2023.
o Discussion:
Internal vs. External Communication (Jean Brann)
o Is there a need for a social networking/communication policy to determine what is shared internally vs. externally.
o Discussion:
o Communication commission will discuss and report back to vestry.
Communications (Chris Kelley)
o Janet Robinson was selected as chairperson.
o Communications report was submitted.
Old Business:
Book of Remembrance Ad Hoc Committee (Rebecca Gensler)
o Gay Smith and Nancy Grayson will represent the parish at large.
o Peggy Johnson and John Lucas will represent the trustees.
o Matt Swendiman and Rebecca Gensler will represent the vestry.
o First meeting to take place soon.
o Discussion:
Capital Campaign (Chris Kelley)
o Transition committee working on recruiting a permanent chairperson.
o Discussion:
Finance (Rebecca Gensler)
o Book of Remembrance and Finance Commission working on streamlining cash transfer procedures.
o Fund balance report requested for next vestry meeting.
o Information on any recent bequests requested for next vestry meeting.
o Discussion:
Human Resources (Rebecca Gensler)
o Andrew Dunn will take on an extra eight hours per week to assist with Gary Gabbard’s transition to retirement.
o Discussion:
Commission Reports:
Rector’s report (Rev. Peter D’Angio) – consent agenda
Outreach (Betty Mitchell) – consent agenda
Family Ministry – (Elise Hyder) – no report
Nurture and Parish Growth (Katie Davidson) – no report
Financial Resources (Matt Swendiman) – old business
Physical Resources (Joe Creaghead) – no report
Communications (Chris Kelley) – new business
Senior Warden (Rebecca Gensler) – no report
Junior Warden (Katie Davidson) – no report
ECW (Katie Davidson) - no report
Evangelism – no report
Closing Prayer:
Rev. Peter D’Angio
Adjournment:
Moved: Betty Mitchell
Motion carried
Next Meeting:
June 12, 2022, at 6:30 p.m.
Respectfully submitted,
Brandon Gabbard
Clerk of the Vestry