Trinity Episcopal Church Vestry Minutes - April 20, 2020

Vestry Members present: Nancy Grayson, Dennis Blom, Jean Brann, Joe Creaghead, Lisa Edwards, Betty Mitchell, Gina Russ, Steve Van Allen, Paula Wolfe

Vestry Members absent:

Clergy present: Peter D’Angio 

Opening Prayer: Peter D’Angio

Call to Order: Peter D’Angio

Sharing by Vestry members

Adoption of Consent Agenda:

• Outreach Commission Report Feb 2020

• Outreach Commission Report Mar 2020

•   Outreach Budget

• Nurture Commission Report Mar 2020

• Director of Formation Report Mar 2020

•  Physical Resources Commission Report Apr 2020 (w/wish list)

• Physical Resources Classroom Roof Repair document

Moved: Josh Mitchell                                     Motion carried

Adoption of March 2020 Minutes and the Special Vestry meeting, March 21st:

·       Moved: Nancy Grayson, Jim Swearingen (2nd)     Motion carried

Old Business:

• Financial Update (Josh Mitchell and Peter D’Angio)

  • Giving and general pledging is down due to suspension of church worship services and some parishioners who have lost their jobs

  • Will continue to encourage donations through Amazon, Kroger, etc

  • The audit of Trinity’s finances was less than budgeted  - by $5,000

  • Could potentially save money due to the postpone of certain events such as the Capital Campaign celebration

  • Thoughts on possibly acquiring a donor to pay for the organ repair

  • Peter discussed the progress and problems in applying for the USBank paycheck protection program. There is no guarantee that Trinity will be awarded the protection

Discussion

Motion: none                                                                  

This was not a motion to approve, just a discussion            

Coronavirus COVID-19 update

• Large number of parishioners and “Friends of Trinity” viewing the Live stream worship service (as of Sunday, April 19th – 261 Facebook, 112 You Tube). Maybe think about marketing and engaging present and future parishioners via the internet, beyond this COVID-19 time period (to increase the donor pool)

• Caring Circles are working well. Need suggestions on other ways to engage the congregation

Discussion

Motion: none                                                                        

This was not a motion to approve, just a discussion            

New Business:

·       Physical Resources Wish List and Classroom Roof Repair (Joe Creaghead)

• In 2018, the vestry approved a wish list. The vestry said that the updated wish list does not need to approve every item. As the list changes and the physical resources commission informs the vestry, the vestry will bring up the items at a future meeting.

• The roof is leaking in certain parts of the building. Josh Mitchell had two ideas on how to pay for this repair: snow removal budget did not exist for winter 2019/2020 or tightening the budget by December if necessary

Discussion and documents (2)

Moved: Dennis Blom, Jim Swearingen                                   Motion carried                       

Motion approved for roof repair ($4,200)

Commission Reports:

• Rector’s report (Rev. Peter D’Angio) – weekly reports via email

• Outreach (Betty Mitchell) – consent agenda, 2 reports/budget

• Family Ministry (Shannon Gemeinhardt / Nancy Grayson) – consent agenda

• Nurture and Parish Growth (Lisa Edwards) – consent agenda

• Financial Resources (Matt Swendiman / Josh Mitchell) – no report

• Physical Resources (Joe Creaghead) – consent agenda

• Communications (Dennis Blom) –  no report

• ·Senior Warden (Nancy Grayson) – no report

• Junior Warden (Paula Wolfe) – no report

Adjournment:

·       Moved: Peter D’Angio                              Motion carried

Next Meeting:

·       Meeting, May 11, 2020, at 6:30 pm

Respectfully submitted,

Gina Russ

Clerk, Vestry